Information Silos – Hire a Floater

I rather dislike information silos and everything they stand for. I like collaboration, knowledge sharing, and that is likely evident by the fact you’re reading my blog post right now. The “information silo” cuts against my personality and if I keep writing in this paragraph I’ll tell you how I really feel.

So why do they exist? Scale and functional teams will create these silos. Which is necessary to churn productive work in a large business. Team X does X, Team Y does Y, and Team Z does Z. If every day at work, XYZ had to get together and discuss their responsibilities then they’d never get anything done. We all need to produce! The traditional management hierarchy makes this even worse with vertical up-down pay, titles, and promotion systems. So if you join X, Y, or Z then you may exist in that silo for a very long time.

Why these silos exist and grow hair becomes an accounting problem. To overcome the information sharing gaps you need to hire an X-Y translator, an X-Z translator, etc… and all those translation hires become expensive. For every layer and silo you create, without the translator you may get stuff done and grow, but agility shrinks.

So this is something that I picked up from way back when. It’s the concept of a “floater” which is used on manufacturing floors, assembly lines, or production lines. I once acted as a floater on a credit card statement production floor. Back before e-statements, the credit card processor was likely responsible for statement production. There was the printing silo, the warehouse silo, the production silo, and the mailing silo just to name a few. It was the “floater” that kept these silos fed. If the envelop stuffing machines needed more envelops or more advertisements then you’d go fetch it and share that information quite physically. The key point I’m trying to make is that each silo performed a single production focused task and that kept itself moving. The printers printed statements, the warehouse organized everything needed, and the mail room silo kept everything moving out to the postal service. It was indeed quite an impressive operation.

What would happen if we expected that production system to operate without floaters or feeders? The warehouse system couldn’t keep things organized if their job was also to accept and run materials to the floor. The stuffing machine operators couldn’t expect to keep their machine running if they had to get their own materials, discuss what they needed, or take the envelops to the mail room. The mail room couldn’t run at full capacity if they had to go get their own stuff or move their own mail.

The key was the “floater” who could move and operate within each of these silos. They understood key elements of each of these production silos and helped keep the larger machine running. The floater didn’t need to know exactly how to run the stuffing machine, or the printing machine, or the mailing machine, but knew _enough_ to keep it running.

The floater concept is lost among traditional IT silos. We expect everyone in their silo to know what the other silo is doing. The best we can hope for is people in one silo toss and spit out enough information so that things don’t grind to a halt. In full speed production, the teams barely have enough time to tackle their own work, much less help the other silos understand what’s going on.

Things get bad when things break down. If one silo starts to slow or fails to operate it can have a severe impact on the rest of the business. The floater can help pace things by relaying information and key pieces of details to keep things on track, slow things down, or speed things up. In the credit card processing line this was a very in-the-face approach. Quite a bit of yelling was involved.

In a small to medium sized business this is usually handled relatively easily within IT. The IT team may be just a few people and the day-to-day of working and meeting together is enough to keep information sharing afloat. When we start getting into small enterprise is where the problems begin to surface. We expect the producers in the security team, network team, and compute team to both produce and float. This results in inefficiencies and the production line starts to get messy.

Hire IT Production Floaters, seriously. It’s a real job title in manufacturing and assembly. I think floaters can help elevate production and at the same time destroy the information technology silos. As the benefits of cross-team collaboration erode the information sharing barriers each silo becomes more efficient. Functionally move someone between security, network, compute, edge, mainframe, and the PMO on a regular basis and I’ll bet it has a positive impact. Let those individuals report back as an outsider looking in. Do they have something negative to say about how the network team deals with the security team? Having been on both sides they should be listened to. Help them pace production and make changes where needed.

For fun — What would that job description look like?

Essential Functions

  • You will be responsible for performing varied tasks including network, security and testing of applications.
  • Work will be performed in different functional areas depending on the highest need at the time.
  • Must be comfortable and willing to have varied work that may change each day or potentially several times throughout the day
  • Demonstrates capability in configuring network devices and securing computing devices
  • Capable of reading and comprehending network architecture diagrams and routing protocol diagrams
  • Responsible for checking deployed devices to meet XYZ security compliance standards

Minimum Qualifications

  • Not be an idiot, willing to learn, change skills, seek out new life, go where no one has gone before
  • Able to read an OEM manual, use an IP subnet calculator, text and walk
  • Be at least 18 years of age
  • Ability to work independently

Equipment/Machinery Used

  • A web browser
  • A terminal
  • Linux, Windows, Mac networking tools

Personal Attributes

  • Ability to speak intelligently, to others smarter than you, in their own area of expertise.
  • Very strong written and oral communication skills
  • Keen attention to detail and not afraid to call anyone out
  • Ability to effectively prioritize and execute tasks in a high-pressure environment
  • Ability to build a team-oriented and collaborative environment
  • Mentally and physically flexible just in case you need to rack something by yourself in RU 42

Hire a floater!

In case you’re still here — let me know what you think!

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